Health and Safety Procedures
(Preliminary Renewal Petition language for submission for charter renewal 2021 - 2026)
Governing Law: The procedures that the charter school will follow to ensure the health and safety of pupils and staff. These procedures shall require all of the following:
(i) That each employee of the charter school furnish the charter school with a criminal record summary as described in Section 44237.
(ii) The development of a school safety plan, which shall include the safety topics listed in subparagraphs (A) to (J), inclusive, of paragraph (2) of subdivision (a) of Section 32282.
(iii) That the school safety plan be reviewed and updated by March 1 of every year by the charter school. Education Code Section 47605(c)(5)(F).
In order to provide safety for all students and staff, Encore shall maintain and provide to parents annually full health and safety procedures and risk management policies at its school site in consultation with its insurance carriers and risk management experts. The Encore health and safety procedures will be annually updated and reviewed, in consultation with staff and the specified sub-committee. These procedures will be distributed to all staff and parents and will be available on the encoreedcorp.com website.
The General Executive Manager and the Chief Operations Officer will serve as the school’s custodians of records per California Department of Justice requirements.
Procedures for Background Checks
Employees and contractors of Encore will be required to submit to a criminal background check and to furnish a criminal record summary as required by Education Code Sections 44237 and 45125.1.
New employees must submit two sets of fingerprints to the California Department of Justice for the purpose of obtaining a criminal record summary.
Encore shall not hire any person, in either a certificated or classified position, who has been convicted of a violent or serious felony except as otherwise provided by law, pursuant to Education Code Sections 44830.1 and 45122.1.
The Chief Operations Officer shall monitor compliance with this policy and report to the Encore Education Corporation Encore School Board on a regular basis.
The Board President shall monitor the fingerprinting and background clearance of the Chief Operations Officer.
Volunteers who will volunteer outside of the direct supervision of a credentialed employee shall be fingerprinted and receive background clearance prior to volunteering without the direct supervision of a credentialed employee.
The General Executive Manager provides a monthly DOJ report in the consent items of the Board Agenda describing how many background checks were completed and if any flags came up regarding an employee or candidate employee.
Starting second semester of the 19/20 school year, Encore is implementing the use of RAPTOR for volunteers, contractors, and visitors. RAPTOR conducts on site background checks and links to Aeries for any potential custody issues.
Role of Staff as Mandated Child Abuse Reporters
All employees will be mandated child abuse reporters and will follow all applicable reporting laws, the same policies and procedures used by the District.
Encore shall provide mandated reporter training to all employees annually in accordance with Education Code Section 44691.
Tuberculosis Risk Assessment and Examination
Employees, and volunteers who have frequent or prolonged contact with students, will be assessed and examined (if necessary) for tuberculosis prior to commencing employment and working with students, and for employees at least once each four years thereafter, as required by Education Code Section 49406.
All enrolled students and staff will be required to provide records documenting immunizations as is required at public schools pursuant to Health and Safety Code Sections 120325-120375, and Title 17, California Code of Regulations Sections 6000-6075.
All rising 7th grade students must be immunized with a pertussis (whooping cough) vaccine booster.
Medication in School
Encore will adhere to Education Code Section 49423 regarding administration of medication in school. Encore will adhere to Education Code Section 49414 regarding epinephrine auto-injectors and training for staff members.
Vision, Hearing, and Scoliosis
Students will be screened for vision, hearing and scoliosis. Encore will adhere to Education Code Section 49450, et seq., as applicable to the grade levels served by Encore.
Encore will provide an information sheet regarding type 2 diabetes to the parent or guardian of incoming 7th grade students, pursuant to Education Code Section 49452.7. The information sheet shall include, but shall not be limited to, all of the following:
1. A description of type 2 diabetes.
2. A description of the risk factors and warning signs associated with type 2 diabetes.
3. A recommendation that students displaying or possibly suffering from risk factors or warning signs associated with type 2 diabetes should be screened for type 2 diabetes.
4. A description of treatments and prevention methods of type 2 diabetes.
5. A description of the different types of diabetes screening tests available.
Suicide Prevention Policy
Encore shall maintain a policy on student suicide prevention in accordance with Education Code Section 215. Encore shall review, at minimum every fifth year, its policy on pupil suicide prevention and, if necessary, update its policy.
Encore will provide suicide prevention hotline numbers on all student ID cards.
Prevention of Human Trafficking
Encore shall identify and implement the most appropriate methods of informing parents and guardians of students in grades 6 through 12 of human trafficking prevention resources.
Feminine Hygiene Products
Encore will stock at least 50% of its restrooms with feminine hygiene products, and shall not charge students for these products, pursuant to Education Code Section 35292.6.
Nutritionally Adequate Free or Reduced Price Meal
Encore shall provide each needy student, as defined in Education Code Section 49552, with one nutritionally adequate free or reduced-price meal, as defined in Education Code Section 49553(a), during each school day.
California Healthy Youth Act
Encore shall teach sexual health education and human immunodeficiency virus (“HIV”) prevention to students in grades 7-12, at least once in middle school and at least once in high school, pursuant to the California Healthy Youth Act (Education Code Section 51930, et seq.).
School Safety Plan
Encore shall adopt a School Safety Plan, to be reviewed and updated by March 1 of every year, which shall include identifying appropriate strategies and programs that will provide or maintain a high level of school safety and address the Charter School’s procedures for complying with applicable laws related to school safety, including the development of all of the following pursuant to Education Code Section 32282(a)(2)(A)-(J):
child abuse reporting procedures
routine and emergency disaster procedures
policies for students who committed an act under Section 48915 and other Charter School-designated serious acts leading to suspension, expulsion, or mandatory expulsion recommendations
procedures to notify teachers of dangerous students pursuant to Education Code Section 49079
a discrimination and harassment policy consistent with Education Code Section 200
provisions of any schoolwide dress code that prohibits students from wearing “gang-related apparel,” if applicable
procedures for safe ingress and egress of pupils, parents, and employees to and from the Charter School
a safe and orderly environment conducive to learning
the rules and procedures on school discipline adopted pursuant to Education Code Sections 35291, 35291.5, 47605, and 47605.6
procedures for conducting tactical responses to criminal incidents
procedures for creating an environment conducive to learning during a pandemic
Encore shall adhere to an Emergency Preparedness Handbook drafted specifically to the needs of the school site in conjunction with law enforcement and the Fire Marshal. This handbook shall include, but not be limited to the following responses: fire, flood, earthquake, terrorist threats, and hostage situations.
Staff shall receive training in emergency response, including appropriate “first responder” training or its equivalent.
Encore shall adopt and maintain procedures for preventing acts of bullying, including cyberbullying. Encore shall annually make available the online training module developed by the CDE pursuant to Education Code Section 32283.5(a) to certificated school site employees and all other school site employees who have regular interaction with children.
Blood borne Pathogens
Encore shall meet state and federal standards for dealing with blood borne pathogens and other potentially infectious materials in the work place. The Board shall establish a written infectious control plan designed to protect employees and students from possible infection due to contact with blood borne viruses, including human immunodeficiency virus (“HIV”) and hepatitis B virus (“HBV”).
Whenever exposed to blood or other bodily fluids through injury or accident, staff and students shall follow the latest medical protocol for disinfecting procedures.
Drug-, Alcohol-, and Smoke-Free Environment
Encore shall function as a drug-, alcohol-, and smoke-free workplace.
Comprehensive Anti-Discrimination and Harassment Policies and Procedures
Encore is committed to providing a school that is free from discrimination and sexual harassment, as well as any harassment based upon the actual or perceived characteristics of race, religion, creed, color, gender, gender identity, gender expression, nationality, national origin, ancestry, ethnic group identification, genetic information, age, medical condition, marital status, sexual orientation, sex and pregnancy, physical or mental disability, childbirth or related medical conditions, military and veteran status, denial of family and medical care leave, or on the basis of a person’s association with a person or group with one or more of these actual or perceived characteristics, or any other basis protected by federal, state, local law, ordinance or regulation.
Encore shall develop a comprehensive policy to prevent and immediately remediate any concerns about discrimination or harassment at Encore (including employee to employee, employee to student, and student to employee misconduct). Misconduct of this nature is very serious and will be addressed in accordance with Encore’s discrimination and harassment policies.
A copy of the policy shall be provided as part of any orientation program conducted for new and continuing pupils at the beginning of each quarter, semester, or summer session, as applicable, and to each faculty member, all members of the administrative staff, and all members of the support staff at the beginning of the first quarter or semester of the school year, or at the time that there is a new employee hired.
The Charter School shall create a poster that notifies students of the applicable policy on sexual harassment in accordance with Education Code Section 231.6, and shall prominently and conspicuously display the poster in each bathroom and locker room at the school site and in public areas at the school site that are accessible to, and commonly frequented by, pupils.
Encore shall comply with Education Code Section 47610 by either utilizing facilities that are compliant with the Field Act or facilities that are compliant with the California Building Standards Code. Encore agrees to test sprinkler systems, fire extinguishers, and fire alarms annually at its facilities to ensure that they are maintained in an operable condition at all times. Encore shall conduct fire drills as required under Education Code Section 32001.
In the event of any campus emergency, the administration and faculty will execute emergency plans. The Risk Manager will be responsible for overseeing the execution of the emergency plans and communication between the School and emergency services. If the Risk Manager is unavailable, the next member of Key Administration will assume the role of execution. In the event of emergency where all parents need to be notified immediately, Encore will have an all call service on demand so all parents can be called right away. They will also use the all e-mail service. Parents with up to date information can be contacted within one hour of the emergency through both phone and e-mail support.
Lockdown drills will be held at least once a semester. All staff will be alerted via intercom and mass text communication when a lockdown is in progress. Staff will be required to cover windows, turn off lights, and lock doors to their personal work area. Staff will be required to text the all clear notice to command central. While command central clears areas, Administration will check areas for compliance. Once all areas are secure, the release phrase will be given end the drill. Students will not be allowed in or out of buildings, areas, or classrooms once a location is secure.
In the event of an emergency, Administration will call 911 and follow specific directions from the authorities.
Fire drills will be held at least once a semester. Office personnel will maintain a record of fire drills held and total required time for complete evacuation. When the fire drill signal sounds, teachers will lead the students in their room along the route indicated on the evacuation map posted for that purpose. Before leaving the room, teachers will see that all windows and doors are closed and that they have their class attendance roster with them. Students who are not in a classroom at the time the fire drill signal is given will attach themselves to the nearest teacher exiting the building for purposes of getting to the designated evacuation site.
Once at the designated evacuation site, teachers and other staff will ensure that all students find their respective teachers. Teachers will then take roll to ensure that all students are accounted for. The names of any missing students will be given to the office personnel and the administrative staff will attempt to locate missing students. Students will remain with their teachers at the designated evacuation site until the administrative staff gives the “all clear” signal.
Disaster Drills (i.e. Earthquake)
Disaster drills will be conducted at least once per year. Students will be made familiar with the “duck and cover” routine. A disaster drill commencing with the “Duck and Cover” routine will be initiated by an announcement. Staff and students will hear “This is an emergency drill. Duck and cover.” During the “Duck and cover” routine in the classroom, teachers will turn off the lights and have students get under a desk or table or against the wall away from the windows. Students must remain quiet and orderly so they will be able to hear additional instructions when given. All drills will be concluded with an “all clear” announcement, or a visible signal from the administrative staff.
In the event of a real earthquake, everyone must engage in the “duck and cover” routine immediately and remain in position until the teacher determines that it is safe to leave the building. If remaining in the room becomes dangerous, or when the shaking stops, teachers will proceed with their students to the evacuation site or another safety zone. If students are on an outdoor area when a disaster drill is called or during an actual earthquake, students are to drop immediately to the ground, away from trees and power lines, and cover their heads with their hands. They are to remain in that position until given additional instructions.
In the event of disasters other than earthquakes, the administrative staff will contact each room, advise staff of potential dangers, and give further directions or orders. Teachers and students will remain in their classrooms until instructions are received for an all clear or an evacuation. If there has been a chemical spill, the teacher must make sure that all doors, windows, and vents remain closed. The school site maintenance staff will turn off the gas. All unassigned staff will report to the office for assignment such as searching offices, bathrooms, and all other common areas, including outdoor facilities.
Teachers will stay with their classes for the duration of the emergency. In the event of an earthquake or other national disaster, all School employees are immediately designated “Civil Defense Workers” and are not allowed to leave School until they are given official clearance to do so by the administrative staff.
The person receiving the call or letter will document the time of day, wording of the message, background noises, and quality of the voice to try to determine if it is a young child or an adult. This person will delay the caller as long as possible, while they alert another adult to the crisis. That adult will immediately notify the telephone company to trace the call and immediately thereafter, notify the police using 911.
Based on the information at hand, the administrative staff will make a decision whether an immediate evacuation is warranted. If so, the evacuation code word “Safe school drill” will be given and evacuation procedures will be followed. The office personnel will coordinate information requests to and/or from law enforcement, the Telephone Company, and parents.
If an immediate evacuation is not warranted, the administrative staff will notify teachers to inspect their room for any suspicious materials or unknown packages, without alarming students. All unassigned staff will report to the office for assignments such as searching offices, bathrooms, and all other common areas, including outdoor facilities.
A disaster of significant nature may require the evacuation of the School. Immediately upon notification by outside authorities that the School must be evacuated, the administrative staff will verify the name and position of the person placing the alert. Once the source is confirmed, the administrative staff will give the evacuation code word “safe school drill.” Teachers will proceed with their students to the nearest School exit. Before leaving the room, teachers will make sure that they have their class attendance roster with them. Students who are not in a classroom at the time the intercom signal is given will attach themselves to the nearest teacher exiting the building for purposes of getting to the designated evacuation site.
Prior to evacuation, offices, bathrooms, and all other common areas, (Including outdoor facilities) will be searched by unassigned staff members designated by the COO.
Once at the designated evacuation site, teachers and other staff will ensure that all students find their respective teachers. Teachers will then take roll to ensure that all students are accounted for. The names of any missing students will be given to office personnel and an individual will be assigned the task of finding any missing students. Teachers will work together to take care of students with injuries, respiratory problems, or other medical conditions.
Students will remain with their teachers at the designated evacuation site until the administrative staff gives the “all clear” signal. In the event students cannot return to the school site, the administrative staff will notify parents and/or media as to where students can be picked up. The office personnel will sign out students as they are being picked up by a parent or other adult listed on the emergency information card.
First Aid, CPR, and Health Screening
Encore recognizes the importance of taking appropriate preventative remedial measure to minimize accidents or illness at school or during school-sponsored activities. To this end, Encore expects parents/guardians to provide emergency information and keep such information current in order to facilitate immediate contact with parents/guardians if an accident or illness occurs. Every classroom shall have a First Aid Kit containing appropriate supplies. First aid will be administered whenever necessary by trained staff members. When necessary, the appropriate emergency personnel will be called to assist. All staff are to be certified in adult and pediatric CPR and First Aid and be recertified prior to expiration of certificates. Opportunities for adult and pediatric CPR and First Aid training will be offered to all staff.